Quick Start Guide

Connect Your Google Workspace / Gmail Account

STEP 1️⃣ - Enable IMAP

1. Go to 👉 Gmail IMAP Settings

   • Gmail > Settings (⚙) > See all settings > Forwarding and POP/IMAP.

2. In the "IMAP access" section, select Enable IMAP.

3. Click Save Changes.

STEP 2️⃣ - Enable 2-Step Verification & App Password

1. Go to 👉 Google Account Security Settings

   • Gmail > Profile Picture (top right) > Manage your Google Account > Security

2. Click "2-Step Verification" > "Get started".

   • Enter a mobile number to receive a verification code via text message.

   • Enter the verification code you received.

   • Click "Turn on" to enable 2-Step Verification.

3. Go to 👉 Google Account App Passwords settings

   • For "App name" type any name for it.

   • Click "Create" and note the 16-character App Password.

💁🏻‍♀️ Copy the App Password and keep it safe. After leaving this page, you won't be able to see it again. Now you can use this generated 16-character App Password to connect your account with Mails.ai.

STEP 3️⃣ - Connect Mailbox to Mails.ai

1. Login to Mails.ai and go to 👉 'Mailbox Settings'

2. Click 'Add Mailbox,' select 'Gmail,' and input the mailbox information:

   • Sender Name: This is how your name will appear in the emails you send.

   • Daily Send Limit: This is the maximum number of campaign emails you plan to send daily from this account.

   • Email: This is the Gmail or Google Workspace email you're linking to Mails.ai.

   • App Password: Paste here the 16-character app password you just generated in your Google account settings.

3. Click on 'Save'.

Warmup Your Mailbox

What is Mailbox Warmup? It's like warming up before a big game. If you go straight into intense activity without warming up, you risk injury and poor performance. Similarly, warming up your mailbox helps your emails lands in the inbox and not the spam folder, setting you up for success.

STEP 4️⃣ - Enable Mailbox Warmup

1. Navigate to 'Warmup' in Mails.ai.

2. To initiate mailbox warmup for your newly connected email account, locate the corresponding toggle switch and click to activate it.

Create Email Campaign

STEP 5️⃣ - Import Your Leads

1. Go to 'Campaigns' page and click '+ New Campaign'.

2. Upload your lead list in CSV format and click 'Verify Emails' to verify the emails uploaded. Allow some time (minutes to hours, depending on the list size) for the system to verify all email addresses.

3. Delete all 🔴 Invalid and 🟡 Unknown emails. Only send to 🟢 Valid emails.

   

4. Assign variables (dynamic fields)

   

5. If you need more fields, add as many custom fields as you need.

   

STEP 6️⃣ - Create Your Email Sequences

1. Draft Emails: Use Mails.ai's AI Writer to create a multi-step email sequence.

STEP 7️⃣ - Schedule Your Emails

1. Plan Schedule: Schedule emails according to the work hours of your target audience.

2. Fine-Tune Campaign: Utilize sender rotation, open tracking, and customizable daily sending limits.

Need more help? Contact us via our chat widget.

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